Run the front desk, the sales floor and the coaching — in one place
Face check-in, leads, renewals, desk payments and your coaches’ client work, on one system your members also use every day through your branded app.
Face check-in at the front desk
Open the check-in kiosk on any laptop or tablet at your door. Members enrol once by scanning a QR code and giving consent, then check in with their face and a blink — no cards, no register book.
- Works on a laptop or tablet webcam
- One-time enrolment with member consent
- Blink check to stop photo spoofing
- Check-ins land on the member’s record
A lead pipeline built for walk-ins and calls
Every enquiry is a lead with a status your desk team actually uses — Hot, Warm, Did not pick up, Not interested, Low budget, Out of radius — so follow-ups stop living in someone’s phone.
- Gym-specific lead statuses
- Counts per status at a glance
- Filter to today’s hot leads
- Imported leads keep their status
Renewals you can see coming
The owner dashboard lists every membership due this week and this month, which ones will auto-renew, which are cancelling, and which have already lapsed — so nobody slips away quietly.
- Due this week / this month
- Auto-renew vs expiring vs lapsed
- Active memberships count
- Revenue and top coaches on the same screen
Cash and UPI at the desk, recorded properly
When a member pays at the counter, record the membership with the payment method, a reference and a photo of the receipt. It becomes a real membership — app access, renewals and counts all work.
- Cash, UPI or card at the desk
- Upload proof of payment
- Start date and end date filled in for you
- Member photo for the front desk
Bring your old data with you
Import leads, members and past sales from a CSV, an Excel file or a Google Sheets link. Columns are matched automatically, you preview before anything is saved, duplicates are skipped, and an import can be undone.
- CSV, Excel or Google Sheets
- Automatic column matching + preview
- Duplicates skipped, undo available
- Invite imported members to the app
Your coaches, their clients, your numbers
Owners, admins and coaches each see what they need, and you can create your own roles — like Front desk — that can check members in, record desk payments and add photos without ever touching money. Assign and reassign clients between coaches and see revenue by coach and by location.
- Owner, admin & coach roles
- Custom roles like Front desk
- Assign / reassign clients
- Per-coach & per-location revenue
One client record for the whole team
Admins open a member and see plan & renewals, contact details and gym attendance; coaches see goals, workouts and nutrition. Upload a body-composition scan or lab report PDF and the numbers are extracted automatically.
- Different views for admins and coaches
- Plan, renewals & attendance
- Health report upload with auto-extraction
- Body-composition card
Your gym’s brand, not ours
Members see your gym’s logo, name and colours in the Trainzilla client app. Your gym’s public page can run on your own domain, and members only ever see one brand — yours.
- Gym branding in the client app
- Public gym page
- Your own domain
- One brand for every coach in the gym
Sell memberships online
Put your membership plans on your gym page and let people buy and pay online — UPI, cards and wallets through Razorpay. Online and desk memberships land in the same renewals list.
- Membership plans on your gym page
- UPI, card & wallet checkout
- Works on your own domain
- Same renewals list as desk payments
Run the gym from your phone
Gym management is in the Trainzilla Coach app for iPhone and Android too — check on renewals, leads and members when you are not at the desk.
- Trainzilla Coach for iOS
- Trainzilla Coach for Android
- Same data as the web app
- Owners, admins and coaches
Every feature, in every gym plan
You choose by how many coaches you have — not by which features you unlock. Billed monthly in US dollars.
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